SAP PS Assessment Test

An SAP PS (Project System) Assessment Test evaluates individuals on their proficiency in using and configuring SAP Project System (PS), which is designed to manage and execute projects of any size and complexity. SAP PS integrates with other SAP modules like FI/CO, MM, SD, and PP to provide a complete solution for planning, execution, and monitoring of projects, including cost and resource management, timelines, and project reporting.

A SAP PS Assessment Test evaluates candidates for:

• Familiarity with SAP PS Structure: Understanding the hierarchical structure in SAP PS, including Project Definitions, Work Breakdown Structures (WBS), and Network Activities to organize and manage project phases, tasks, and milestones.
• Project Planning: Proficiency in creating and managing project plans, including defining project schedules, setting up milestones, and creating project versions for baseline comparison and tracking progress over time.
• Cost and Budget Management: Skills in defining and managing project budgets, setting cost elements, monitoring actual costs versus planned costs, and managing budget availability control. Understanding cost planning, revenue planning, and cost allocation for projects.
• Resource Planning and Allocation: Knowledge of resource management in SAP PS, including planning and assigning internal and external resources to projects, integrating Capacity Planning to ensure resource availability, and tracking resource utilization.
• Material Management: Proficiency in integrating with SAP MM (Materials Management) for material procurement related to projects, including managing project-specific purchase orders, reservation of materials, and goods receipts for project-related items.
• Project Execution and Monitoring: Understanding of project execution processes, including managing work packages, tracking actual project costs, and monitoring project progress using key performance indicators (KPIs). Skills in using the Project Progress Analysis tool to track project completion.
• Network and Activity Management: Proficiency in setting up and managing project networks and network activities, including creating relationships between activities (predecessor and successor), setting up activity dates, and scheduling project networks to calculate timelines.
• Revenue and Billing: Knowledge of revenue recognition for projects, setting up billing milestones, and integrating with SAP SD for project-based billing, including managing sales orders linked to projects.
• Project Budgeting and Forecasting: Understanding how to configure project budgets, manage budget transfers, and use forecasting tools to predict project outcomes and adjust plans accordingly.
• Integration with SAP FI/CO: Proficiency in integrating SAP PS with Finance (FI) and Controlling (CO) modules for project-related financial processes, such as posting costs, managing WBS elements, and reconciling project budgets with overall financial reporting.
• Reporting and Analytics: Skills in using standard and custom SAP PS reports to monitor project performance, track resource utilization, compare actual vs. planned costs, and assess project profitability. Proficiency in generating progress reports, cost analysis reports, and earned value analysis reports.
• Milestone and Deadline Tracking: Configuring and managing project milestones, ensuring deadlines are met, and understanding how to track project stages, including completion status and any delays.
• Change Management: Knowledge of handling project changes, such as scope changes, budget revisions, or timeline shifts, and adjusting the project plan, resources, and budget accordingly.
• Risk Management: Proficiency in configuring and managing risk elements within the project, identifying potential project risks, and setting up risk mitigation strategies within the SAP PS framework.
• Workflow and Approvals: Understanding the use of SAP Workflow for project approval processes, such as approving budgets, cost overruns, and milestone completions.
• PS Integration with Other SAP Modules: Skills in integrating SAP PS with modules like MM (Material Management), PM (Plant Maintenance), PP (Production Planning), HR (Human Resources), and SD (Sales and Distribution) to handle comprehensive project needs including materials, human resources, and sales orders.
• Project Settlement: Knowledge of how to settle project costs to cost centers, assets, or orders, and ensuring that the settlement process is aligned with financial accounting and project accounting principles.
• Project Templates and Standardization: Understanding how to create project templates for recurring projects, standardizing project elements such as activities, resources, and timelines to ensure consistency and efficiency across projects.

Overall, an SAP PS Assessment Test evaluates a candidate’s ability to manage end-to-end project lifecycle using SAP PS, covering everything from project planning, cost management, resource allocation, and project execution, to reporting and integration with other SAP modules.

This evaluation is essential for identifying individuals who can effectively use SAP PS to manage complex projects, ensure budget adherence, optimize resource utilization, and integrate project activities with broader business processes to deliver projects on time and within budget.