Requesting Reference for New Employee Email Template

This email template is used when a recruiter or hiring manager reaches out to request a reference for a newly hired employee. It should be polite, clear, and professional, ensuring that the recipient knows the importance of the reference in the hiring process.

What to Include in a Reference Request Email

• Subject Line: Be clear about the purpose of the email (e.g., "Request for Reference for [Employee's Name]").
• Introduction: Introduce yourself and explain your role in the hiring process.
• Reference Request: Clearly state that you're requesting a reference for the candidate.
• Details: Provide a brief description of the employee and the position they’ve been hired for.
• Closing: Thank the recipient for their time and offer any additional information if needed.

Top 3 Requesting Reference for New Employee Email Templates

1. General Reference Request

Subject: Request for Reference for [Employee's Name]

Dear [Recipient's Name],

I hope you’re doing well. My name is [Your Name], and I am the [Your Position] at [Company Name]. I am writing to request a professional reference for [Employee's Name], who has recently been hired as a [Job Title] with us.

We are in the process of finalizing their onboarding, and as part of our standard procedure, we would like to hear your feedback on their work ethic, skills, and performance.

If you're able to provide a reference, I would greatly appreciate it. Please let me know if you need any further information, and I can answer any questions you may have.

Thank you for your time, and I look forward to hearing from you.

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Reference Request with Specific Questions

Subject: Request for Reference for [Employee's Name]

Dear [Recipient's Name],

I hope you're doing well. I’m [Your Name], [Your Position] at [Company Name]. I’m reaching out regarding [Employee's Name], who has recently joined us as a [Job Title]. As part of our hiring process, we’re requesting a reference from past employers, and I would be grateful if you could provide one for [Employee's Name].

To help guide your feedback, here are a few questions I’d appreciate your insight on:

• How would you describe their overall performance and work ethic?
• Can you speak to their strengths and areas of improvement?
• How well did they work within a team or with others?
• Were there any notable accomplishments or challenges during their time with you?

If you need any additional details, feel free to reach out. Thank you for your time and assistance, and I look forward to hearing from you soon.Kind regards,
[Your Name]
[Your Position]
[Company Name]

3. Short and Polite Reference Request

Subject: Request for Reference for [Employee's Name]

Dear [Recipient's Name],

I hope you’re doing well. I’m [Your Name], and I manage the recruitment process at [Company Name]. We’ve recently hired [Employee's Name] as a [Job Title] and would greatly appreciate your feedback as a professional reference.

Could you kindly take a moment to provide us with some insights regarding their work performance? Any details on their strengths, achievements, or areas of improvement would be extremely helpful.

Thank you in advance for your time, and please let me know if you require any further details.

Best regards,
[Your Name]
[Your Position]
[Company Name]

Requesting Reference Email Checklist

✅ Clearly state the purpose of the email
✅ Provide context about the employee and the position
✅ Politely ask for a reference and offer guidance on the type of feedback needed
✅ Offer to provide more information if needed
✅ Thank the recipient for their time and assistance

This template helps you gather the necessary feedback about a new employee, ensuring that the reference is useful in confirming the hire.

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