Application Acknowledgement Email Template

This email is used to acknowledge the receipt of a candidate’s job application. It reassures the candidate that their application is being reviewed and provides an overview of the next steps in the hiring process.

What to Include in an Application Acknowledgement Email

• Thank You: Show appreciation for the candidate’s interest in the position.
• Confirmation: Acknowledge that the application has been received.
• Next Steps: Briefly outline the next stages of the hiring process.
• Contact Information: Let the candidate know they can reach out if they have any questions.

Top 3 Application Acknowledgement Email Templates

1. General Application Acknowledgement

Subject: Your Application for [Job Title] at [Company Name]

Dear [Candidate's Name],

Thank you for applying for the [Job Title] position at [Company Name]. We have received your application, and our team is currently reviewing all submissions.

If your qualifications match what we’re looking for, we will reach out to schedule an interview. Please be assured that we will contact you even if you are not selected for this role.

Thank you for your interest in joining our team. Should you have any questions, feel free to reach out to us at [Email Address].

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Acknowledgement with Timeline Information

Subject: Application Received – [Job Title] at [Company Name]

Dear [Candidate's Name],

Thank you for submitting your application for the [Job Title] role at [Company Name]. We appreciate your interest in the position.

We are currently reviewing applications and expect to be in touch within the next [Timeline, e.g., 2 weeks] regarding the next steps. In the meantime, if you have any questions, please don’t hesitate to reach out.

We appreciate your patience and look forward to potentially working with you.

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Acknowledgement with Invitation to Follow on Social Media

Subject: Thank You for Your Application!

Dear [Candidate's Name],

Thank you for applying for the [Job Title] position at [Company Name]. We’ve received your application, and our team is reviewing your qualifications carefully.

If you’d like to stay updated on our latest news, job openings, and other opportunities, feel free to connect with us on our social media profiles or sign up for our newsletter.

We’ll be in touch if your profile aligns with what we’re looking for. Thank you again for your interest in our company.

Best regards,
[Your Name]
[Your Position]
[Company Name]

Application Acknowledgement Email Checklist

✅ Express gratitude for the candidate's application
✅ Confirm receipt of the application
✅ Mention a general timeline for next steps
✅ Offer a contact point for questions
✅ Keep the tone polite and professional

This email template provides clarity to the candidate while maintaining a positive and professional communication tone!