Interview Availability Email Template

This email template is used by recruiters to request a candidate’s availability for an interview. It helps to coordinate a suitable time for both the candidate and the interviewer.

What to Include in an Interview Availability Email

• Polite Request: Ask the candidate for their availability in a respectful manner.
• Available Time Slots: Provide a few time slots for the interview.
• Time Zone: Mention the time zone to avoid confusion.
• Interview Details: Clarify the format of the interview (e.g., phone, video, in-person).
• Contact Information: Include your contact details in case the candidate has any questions.

Top 3 Interview Availability Email Templates

1. General Interview Availability Request

Subject: Interview Availability Request for [Job Title] Position

Dear [Candidate's Name],

I hope you're doing well. We’re excited to move forward with your application for the [Job Title] position at [Company Name]. Could you kindly share your availability for an interview over the next few days? Here are a few time slots that work on our end:

• [Date & Time 1]
• [Date & Time 2]
• [Date & Time 3]

Please let me know if any of these times work for you, or feel free to suggest other times that would be convenient. The interview will be conducted [via phone/Zoom/in-person] and will last approximately [duration].Looking forward to your response.

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Interview Availability Request with Time Zone

Subject: Request for Interview Availability – [Job Title] Position

Dear [Candidate's Name],

Thank you for your interest in the [Job Title] position at [Company Name]. We’d love to schedule an interview with you! Could you please provide your availability for the following time slots?

• [Date & Time 1] (Time Zone)
• [Date & Time 2] (Time Zone)
• [Date & Time 3] (Time Zone)

If none of these times work, please share your availability, and we’ll do our best to accommodate you. The interview will be [phone/video/in-person], and we anticipate it will take about [duration].We look forward to speaking with you soon!

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Interview Availability Request for Urgent Schedule

Subject: Urgent Request for Interview Availability – [Job Title]

Dear [Candidate's Name],

We are very interested in moving forward with your application for the [Job Title] role at [Company Name]. Could you please share your availability for an interview as soon as possible? Here are some options from our side:

• [Date & Time 1]
• [Date & Time 2]
• [Date & Time 3]

Please let me know which slot works best, or suggest an alternative time if none of these are suitable. We’re looking forward to connecting with you soon!

Best regards,
[Your Name]
[Your Position]
[Company Name]

Interview Availability Email Checklist

✅ Politely request the candidate’s availability
✅ Provide a few time slots for the interview
✅ Mention the time zone for clarity
✅ Specify the format and duration of the interview
✅ Include contact information for any questions or clarifications

This email helps streamline the process of scheduling interviews while keeping the candidate informed and engaged.