Reschedule Interview with Candidates Email Template

This email template is used when you need to reschedule an interview with a candidate. It maintains professionalism while providing clear instructions on the new interview details and acknowledging any inconvenience caused by the change.

What to Include in a Reschedule Interview Email

• Apology: Begin by acknowledging and apologizing for the inconvenience.
• Reason: Provide a brief explanation for the need to reschedule (if appropriate).
• New Date & Time: Offer a new date and time for the interview or request the candidate’s availability.
• Confirmation Request: Ask the candidate to confirm if the new timing works for them.
• Contact Information: Ensure the candidate knows how to reach you for any questions or issues.

Top 3 Reschedule Interview Email Templates

1. General Reschedule Interview Email

Subject: Interview Rescheduling – [Job Title] at [Company Name]

Dear [Candidate's Name],

I hope this message finds you well. Unfortunately, we need to reschedule your interview for the [Job Title] position at [Company Name], which was originally scheduled for [Original Date and Time]. We apologize for any inconvenience this may cause.

We’d like to propose rescheduling the interview to [New Date and Time]. Please let us know if this time works for you or suggest an alternative that might be more convenient.

We appreciate your flexibility and look forward to speaking with you soon.

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Interview Reschedule Due to Scheduling Conflict

Subject: Interview Reschedule Request – [Job Title]

Dear [Candidate's Name],

I hope you’re doing well. Unfortunately, due to an unexpected scheduling conflict, we need to reschedule your interview for the [Job Title] position. We apologize for this change and appreciate your understanding.

Could we reschedule the interview for [New Date and Time]? Please confirm if this time works for you, or feel free to suggest another time that would be more convenient.

Thank you for your flexibility. We look forward to connecting soon!

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Interview Reschedule with Proposed Times

Subject: Request to Reschedule Interview – [Job Title]

Dear [Candidate's Name],

I hope you're doing well. Unfortunately, we need to reschedule your interview for the [Job Title] role at [Company Name], which was initially scheduled for [Original Date and Time]. We apologize for any inconvenience this may cause.

We are available to meet on the following dates and times:

• [New Option 1]
• [New Option 2]
• [New Option 3]

Please let us know if any of these times work for you or suggest another time that suits your schedule.Thank you for your understanding and flexibility. We look forward to rescheduling soon!Best regards,
[Your Name]
[Your Position]
[Company Name]

Reschedule Interview Email Checklist

✅ Apologize for the inconvenience caused
✅ Provide a clear reason for the reschedule (if necessary)
✅ Offer new date(s) and time(s) for the interview
✅ Ask for confirmation or alternate suggestions
✅ Maintain a polite and professional tone

This email ensures that the interview rescheduling process is smooth while keeping the candidate informed and engaged.