Job Offer Email Template

This email template is used to extend a formal job offer to a candidate. It includes the job details, salary, benefits, and next steps in the hiring process.

What to Include in a Job Offer Email

• Subject Line: Be clear and to the point (e.g., "Job Offer for [Job Title] Position at [Company Name]").
• Introduction: Express excitement about extending the offer.
• Position Details: Include the job title, reporting structure, and department.
• Salary and Benefits: Provide the salary offer, benefits, and any bonuses or incentives.
• Start Date: Mention the expected start date and other logistical details.
• Employment Terms: Include any relevant terms of employment, such as full-time, part-time, contract, etc.
• Next Steps: Outline any actions the candidate needs to take (e.g., signing the offer letter, confirming the start date).
• Gratitude: Thank the candidate for their time and consideration.

Top 3 Job Offer Email Templates

1. Standard Job Offer

Subject: Job Offer for [Job Title] at [Company Name]

Dear [Candidate's Name],

We are thrilled to extend an offer to you for the [Job Title] position at [Company Name]. After careful consideration of your skills and experience, we believe you will be a valuable addition to our team.

Here are the details of the offer:

• Position: [Job Title]
• Salary: [Salary Amount] per year
• Benefits: [Health Insurance, Retirement Plans, Paid Time Off, etc.]
• Start Date: [Start Date]
• Location: [Company Address or Remote]

Please review the attached offer letter for additional information. To confirm your acceptance, please sign and return the offer letter by [Date].If you have any questions or need further clarification, feel free to reach out. We are excited about the possibility of you joining us and look forward to your response.

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Job Offer with Additional Details

Subject: [Job Title] Position Offer at [Company Name]

Dear [Candidate's Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. We were impressed by your qualifications and are excited about the opportunity to work with you.

The details of your offer are as follows:

• Position: [Job Title]
• Salary: [Salary Amount] per year, paid [bi-weekly/monthly]
• Bonuses/Incentives: [Details of performance bonuses, commissions, etc.]
• Benefits: [Health Insurance, Retirement, Paid Time Off, etc.]
• Work Schedule: [Full-Time/Part-Time]
• Start Date: [Start Date]
• Location: [Office Location/Remote Work Option]

We believe you will thrive in this role and become an integral part of our team. Please review the attached offer letter, and kindly sign and return it by [Date] to confirm your acceptance.If you have any questions or require additional details, please do not hesitate to contact me.Looking forward to having you on board!

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Job Offer with Contractual Terms

Subject: [Job Title] Position Offer and Terms at [Company Name]

Dear [Candidate's Name],

We are excited to extend an official offer to you for the [Job Title] position at [Company Name]. After reviewing your qualifications, we are confident that your expertise and experience align perfectly with the needs of our team.

Offer Details:

• Position: [Job Title]
• Salary: [Salary Amount] per year
• Start Date: [Start Date]
• Work Schedule: [Full-time/Part-time]
• Location: [Location]
• Benefits: [Health, Dental, Vision, Retirement, etc.]
• Contractual Terms: This offer is contingent upon [Background Check, Drug Test, etc.], which will be completed prior to your start date.

Please find the attached formal offer letter with the detailed terms of your employment. Kindly review, sign, and return the offer letter by [Date] to finalize the offer.We are excited to have you join the team and look forward to the great work we’ll accomplish together. If you have any questions or concerns, please feel free to contact me.

Best regards,
[Your Name]
[Your Position]
[Company Name]

Job Offer Email Checklist

✅ Clear and concise subject line
✅ Gratitude for the candidate’s interest and time
✅ Detailed job offer with salary, benefits, and terms
✅ Include the start date and location
✅ Clear instructions for the next steps (e.g., signing the offer letter)
✅ Positive tone and excitement about the candidate joining the team

This template provides a professional, welcoming, and clear communication for offering a job, helping to ensure that the candidate receives all necessary details and feels excited to join the company.