This email template is used by recruiters to provide hiring updates to hiring managers. It includes key details about the recruitment progress, candidate status, and next steps in the hiring process.
What to Include in a Hiring Update Email
- Overview: Provide a summary of the current status of the hiring process.
- Candidate Status: Share updates on specific candidates, including any interviews, feedback, or offers.
- Next Steps: Outline any upcoming steps or actions required.
- Requests: Ask for any further feedback or decisions needed from the hiring manager.
- Contact Information: Offer availability for further discussion or clarifications.
Top 3 Hiring Update Email Templates
1. General Hiring Update Email
Subject: Hiring Update – [Job Title] Position
Dear [Hiring Manager's Name],
I hope you're doing well. I wanted to provide a quick update on the progress of our search for the [Job Title] position.
Here’s where we stand:
- Interviews Scheduled: [Number of candidates] have interviews scheduled for this week.
- Candidates in Process: We’ve received feedback from [number of interviews conducted] interviews. The following candidates are moving forward: [Candidate Names]
- Offers Sent: We’ve extended an offer to [Candidate Name], and they are currently reviewing it.
Next Steps:
- Please let me know if you’d like to review any candidate profiles or provide feedback.
- We’re also waiting for feedback on the last round of interviews.
Looking forward to your thoughts and next steps.
Best regards,
[Your Name]
[Your Position]
[Company Name]
2. Hiring Update with Candidate Feedback
Subject: [Job Title] Hiring Progress Update
Dear [Hiring Manager's Name],
I wanted to keep you updated on the status of the [Job Title] search. Here are the highlights:
- Interviews Conducted: We’ve completed interviews with [Candidate Names].
- Feedback: Here’s the feedback from the interviews:
- [Candidate 1]: Strong technical background, but needs improvement on [specific area].
- [Candidate 2]: Excellent communication skills and cultural fit.
- Next Steps: I recommend moving forward with [Candidate Name(s)] for the next round.
Let me know if you'd like to discuss any candidates further or if you have other feedback.
Best regards,
[Your Name]
[Your Position]
[Company Name]
3. Hiring Update with Offer Status
Subject: [Job Title] Position – Hiring Status Update
Dear [Hiring Manager's Name],
Here’s a brief update on our search for the [Job Title] role:
- Candidates in Progress: We’ve identified [number] candidates who have successfully passed the interview stage and are moving forward.
- Offer Sent: We’ve extended an offer to [Candidate Name], and they’ve expressed interest in joining the team. We are awaiting confirmation from them.
- Next Steps: Once the offer is confirmed, we’ll move ahead with onboarding. If the candidate declines, I will reach out to the next best-fit candidate.
Please let me know if you need any additional information or want to discuss the next steps in detail.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Hiring Update Email Checklist
✅ Provide a clear overview of the hiring process and current status
✅ Share updates on candidate progress, including interviews and offers
✅ Outline any upcoming steps or actions required from the hiring manager
✅ Ask for feedback or decisions on specific candidates if necessary
✅ Keep the tone professional and clear
This email ensures that the hiring manager stays informed and aligned with the recruiting process, helping move the process forward smoothly.
