Video Interview Invitation Email Template

This email template is used to invite candidates to a video interview. It includes the necessary details such as the date, time, video platform link, and any preparation instructions.

What to Include in a Video Interview Invitation Email

• Introduction: Mention the purpose of the email and the role the candidate is being interviewed for.
• Interview Details: Specify the date, time, and time zone for the interview.
• Video Platform Link: Provide the link to the video interview platform.
• Interview Format: Clarify the type of interview and who will be attending.
• Preparation Instructions: Include any necessary instructions to prepare for the interview (e.g., documents to have ready, tech check).
• Contact Information: Offer a way for the candidate to reach out if they need assistance or have questions.

Top 3 Video Interview Invitation Email Templates

1. General Video Interview Invitation

Subject: Invitation for Video Interview for [Job Title] Position at [Company Name]

Dear [Candidate's Name],

Thank you for applying for the [Job Title] position at [Company Name]. We would like to invite you to a video interview to discuss your application in more detail.

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Platform: [Zoom/Google Meet/Skype] – [Link to Interview]
• Interview Format: [Interview with Hiring Manager/Technical Interview]
• Duration: Approximately [Duration]

Please confirm your availability for the scheduled time. If you need to reschedule, feel free to reach out.

Looking forward to our conversation!

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Video Interview with Preparation Instructions

Subject: [Job Title] Video Interview Invitation at [Company Name]

Dear [Candidate's Name],

We are excited to invite you to a video interview for the [Job Title] position at [Company Name]. Here are the details for the interview:

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Platform: [Zoom/Google Meet/Skype] – [Interview Link]
• Interview Format: [Interview with Hiring Manager/Team Interview]
• Duration: [Duration]

Preparation: Please ensure your internet connection is stable and that your video and audio are working ahead of the interview. Feel free to have any relevant documents or portfolio ready for discussion.

Please confirm your availability, or let us know if you need to reschedule.

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Video Interview with Flexibility Option

Subject: Video Interview Invitation for [Job Title] at [Company Name]

Dear [Candidate's Name],

We are pleased to invite you to interview for the [Job Title] position at [Company Name]. Please find the details for your video interview below:

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Platform: [Zoom/Google Meet/Skype] – [Interview Link]
• Duration: [Duration]

If the proposed time does not work for you, please let us know, and we will be happy to accommodate you with an alternative slot.

Looking forward to speaking with you!

Best regards,
[Your Name]
[Your Position]
[Company Name]

Video Interview Invitation Email Checklist

✅ Include interview date, time, and time zone
✅ Provide the video platform link (e.g., Zoom, Google Meet)
✅ Specify the format and duration of the interview
✅ Include any relevant preparation instructions for the candidate
✅ Offer flexibility if the proposed time is not convenient for the candidate

This template ensures that all essential details for the video interview are clearly communicated, allowing the candidate to prepare and participate smoothly.