Phone Interview Invitation Email Template

This email template is used to invite candidates to a phone interview. It includes the necessary details such as the date, time, phone number to call, and any preparation instructions.

What to Include in a Phone Interview Invitation Email

• Introduction: Mention the role and your excitement about inviting the candidate to the phone interview.
• Interview Details: Specify the date, time, and time zone for the interview.
• Phone Number: Include the number they should call or the number from which you'll be calling.
• Interview Format: Clarify if it’s a screening interview, technical interview, or initial chat.
• Preparation Instructions: Include any relevant documents or topics to prepare for.
• Contact Information: Offer a way to reach out in case they have any questions or need to reschedule.

Top 3 Phone Interview Invitation Email Templates

1. General Phone Interview Invitation

Subject: Phone Interview Invitation for [Job Title] Position at [Company Name]

Dear [Candidate's Name],

Thank you for applying for the [Job Title] position at [Company Name]. We would like to invite you to a phone interview to discuss your application further.

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Phone Number: Please call us at [Phone Number].
• Duration: Approximately [Duration] minutes
• Interview Format: [Screening interview, Technical discussion, etc.]

Please confirm your availability for the scheduled time. If you need to reschedule, feel free to let us know.

Looking forward to speaking with you!

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Phone Interview with Preparation Instructions

Subject: Phone Interview Invitation for [Job Title] at [Company Name]

Dear [Candidate's Name],

We are excited to invite you to a phone interview for the [Job Title] position at [Company Name]. Below are the details for the interview:

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Phone Number: We will call you at [Phone Number], or feel free to reach us at [Your Contact Number].
• Duration: Approximately [Duration] minutes
• Interview Format: [Interview with Hiring Manager/Technical Screening]

Preparation: Please have your resume and any relevant work samples available for reference during the interview.Please confirm your availability, or let us know if you need to reschedule.

Looking forward to our conversation!

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Phone Interview with Flexibility Option

Subject: Phone Interview Invitation for [Job Title] at [Company Name]

Dear [Candidate's Name],

Thank you for your interest in the [Job Title] role at [Company Name]. We would like to schedule a phone interview to further discuss your qualifications.

Interview Details:

• Date & Time: [Date] at [Time] (Time Zone)
• Phone Number: [Phone Number]
• Duration: [Duration] minutes
• Interview Format: [Interview with Hiring Manager/Technical Discussion]

If the proposed time does not work for you, please let us know, and we’ll be happy to find another time that works better.

Looking forward to speaking with you!

Best regards,
[Your Name]
[Your Position]
[Company Name]

Phone Interview Invitation Email Checklist

✅ Include the interview date, time, and time zone
✅ Provide the phone number for the candidate to call or your number
✅ Specify the format and duration of the interview
✅ Include any preparation instructions or materials to have ready
✅ Offer flexibility to reschedule if necessary

This template ensures that the candidate has all the necessary details for the phone interview and can prepare accordingly.