Use this Accounts Payable job description template to attract detail-oriented and organized candidates who can efficiently manage invoices, payments, and financial records.
Accounts Payable (AP) is a crucial function within the finance department responsible for managing and processing payments owed by a company to its vendors and suppliers. This role ensures accurate recording of expenses, timely payment processing, and maintenance of financial records to support the organization’s financial health.
An Accounts Payable professional is responsible for processing invoices and payments while maintaining accurate financial records. Their key tasks include:
- Reviewing and verifying invoices for accuracy and validity.
- Processing payments to vendors and suppliers on time.
- Reconciling accounts payable transactions.
- Maintaining financial records and documentation for auditing purposes.
- Communicating with vendors to resolve payment discrepancies.
Accounts Payable Job Description Template
We are seeking a detail-oriented and organized Accounts Payable professional to manage invoice processing, payment transactions, and financial records. The ideal candidate will have a strong understanding of accounts payable procedures, excellent organizational skills, and proficiency in financial software. If you are meticulous, proactive, and skilled in vendor communication, we’d love to have you on our team!
Roles & Responsibilities
- Review and verify invoices for accuracy, completeness, and proper authorization.
- Process payments to vendors and suppliers through checks, ACH, or wire transfers.
- Reconcile accounts payable transactions and resolve any discrepancies.
- Maintain accurate financial records and ensure proper documentation.
- Communicate with vendors to resolve invoice and payment inquiries.
- Prepare and maintain accounts payable reports for management review.
- Assist with month-end closing activities, including account reconciliations.
- Ensure compliance with company policies and financial regulations.
- Maintain vendor records and account information securely.
- Support internal and external audits by providing necessary documentation.
- Collaborate with the finance team to ensure smooth payment processing.
- Monitor payment schedules to ensure timely and accurate payments.
- Handle expense reports and reimbursements according to company policies.
- Identify opportunities for process improvements in the accounts payable function.
Requirements & Skills
- Proven experience in Accounts Payable or a related finance role.
- Strong understanding of accounts payable procedures and best practices.
- Proficiency in financial software and ERP systems (e.g., QuickBooks, SAP, Oracle).
- Excellent attention to detail and accuracy in financial data processing.
- Strong organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to resolve payment discrepancies and vendor inquiries.
- Knowledge of financial regulations and compliance requirements.
- Bachelor’s degree in Accounting, Finance, or related field preferred.
Who do Accounts Payable professionals report to?
Depending on the organization, Accounts Payable professionals typically report to:
- Accounts Payable Manager
- Finance Manager
- Controller
- Chief Financial Officer (CFO)
How to Assess Accounts Payable Skills Effectively
Candidates may list accounts payable experience on their resumes, but assessing their actual ability to manage invoices, reconcile accounts, and ensure accurate financial reporting before the interview is crucial. A structured accounts payable assessment ensures you hire professionals who can maintain financial accuracy and contribute to efficient cash flow management.
Here’s how you can assess accounts payable proficiency effectively with WeCP:
- Invoice Processing & Verification – Test candidates on their ability to process invoices accurately, verify purchase orders, and ensure compliance with company policies.
- Account Reconciliation & Financial Accuracy – Evaluate their skills in reconciling accounts, resolving discrepancies, and maintaining accurate financial records.
- Vendor Communication & Relationship Management – Assess their capability to communicate effectively with vendors, resolve payment issues, and maintain positive relationships.
- Payment Processing & Expense Management – Check their proficiency in managing payment cycles, processing payments on time, and controlling expenses.
- Attention to Detail & Compliance – Ensure they are meticulous in data entry, follow regulatory requirements, and maintain confidentiality in financial transactions.
With WeCP’s accounts payable assessments, you can efficiently filter out underqualified candidates, streamline the hiring process, and ensure high-quality hires who can maintain financial accuracy, enhance vendor relationships, and support effective cash flow management.
Post it on job boards and career pages to find professionals experienced in financial transactions, vendor communications, and payment processing. Feel free to customize the job duties and requirements based on your company’s needs. Similar job titles include Accounts Payable Clerk, Accounts Payable Specialist, and Accounts Payable Coordinator.
