Use this Administration Manager job description template to attract qualified candidates for your organization.
An Administration Manager is responsible for supervising office operations, managing administrative staff, and ensuring the smooth execution of organizational policies and procedures. They play a critical role in optimizing workplace efficiency, maintaining records, and coordinating internal processes.
An Administration Manager oversees office operations and ensures efficient workflow within the organization. Their key responsibilities include:
- Supervising administrative staff and delegating tasks efficiently.
- Implementing and improving office procedures and policies.
- Managing office budgets, expenses, and resource allocation.
- Ensuring compliance with company policies and regulatory requirements.
- Coordinating with other departments for seamless business operations.
Administration Manager Job Description Template
We are looking for an organized and detail-oriented Administration Manager to oversee our daily office operations. The ideal candidate should have strong leadership skills, experience in managing administrative tasks, and the ability to improve workplace efficiency. If you have excellent organizational abilities and problem-solving skills, we’d love to meet you!
Roles & Responsibilities
- Manage and supervise administrative staff to ensure smooth office operations.
- Develop, implement, and improve office policies and procedures.
- Oversee office budget, expenses, and financial reports.
- Ensure office facilities, supplies, and equipment are well-maintained.
- Monitor administrative workflows and optimize operational efficiency.
- Handle document management, record-keeping, and data entry processes.
- Coordinate with vendors, service providers, and suppliers.
- Ensure compliance with company policies, labor laws, and industry regulations.
- Assist in hiring, onboarding, and training administrative staff.
- Manage correspondence, scheduling, and internal communication.
Requirements & Skills
- Proven experience as an Administration Manager, Office Manager, or similar role.
- Strong leadership and team management abilities.
- Excellent communication, organizational, and problem-solving skills.
- Knowledge of office management procedures and policies.
- Proficiency in MS Office and office administration software.
- Ability to multitask and work under tight deadlines.
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Who do Administration Managers report to?
Administration Managers typically report to:
- Director of Administration
- Chief Operating Officer (COO)
- General Manager (GM)
- Chief Executive Officer (CEO)
How to Assess Administration Manager Skills Effectively?
Candidates may list administrative management experience on their resumes, but assessing their actual ability to oversee office operations, manage resources, and ensure organizational efficiency before the interview is crucial. A structured Administration Manager assessment ensures you hire professionals who can handle office logistics, optimize workflows, and maintain compliance with company policies.
Here’s how you can assess Administration Manager proficiency effectively with WeCP:
- Office Operations & Resource Management – Test candidates on their ability to oversee daily office functions, manage supplies, and ensure a productive work environment.
- Policy Implementation & Compliance – Evaluate their capability to enforce company policies, adhere to legal requirements, and maintain regulatory compliance.
- Budgeting & Cost Control – Assess their skills in managing office expenses, negotiating vendor contracts, and optimizing operational costs.
- Team Coordination & Leadership – Check their proficiency in supervising administrative staff, delegating tasks, and ensuring smooth collaboration across departments.
- Problem-Solving & Crisis Management – Ensure they can handle workplace challenges, resolve issues promptly, and implement proactive solutions.
With WeCP’s Administration Manager assessments, you can efficiently filter out underqualified candidates, streamline the hiring process, and ensure high-quality hires who can enhance organizational efficiency, maintain compliance, and support business operations effectively.
Post it on job boards and career pages to find professionals who can oversee administrative operations, manage office procedures, and ensure efficient workflow. Feel free to customize the job duties and requirements based on your company’s needs. Similar job titles include Office Manager, Administrative Director, and Business Operations Manager.
