This email template is used to issue a formal warning to an employee regarding their conduct, performance, or behavior. It's essential to address the issue in a clear, professional, and respectful manner, providing the employee with an opportunity to improve. This letter should also outline any actions required to correct the behavior and the consequences of not doing so.
Subject: Formal Warning Regarding [Issue]
Dear [Employee's Name],
I hope you’re doing well. I am writing to formally address a concern regarding your recent performance at work. Specifically, we have noticed [describe the issue – e.g., repeated tardiness, failure to meet deadlines, etc.]. This behavior is not in line with our expectations and company standards.
As a result, this letter serves as a formal warning. Please take the necessary steps to correct this issue, as continued behavior like this could result in further disciplinary action. We expect you to [outline corrective actions – e.g., arrive on time, meet deadlines, etc.].
Should you have any questions or need assistance in improving in this area, I encourage you to reach out to me or HR. We are here to support you in your efforts to improve.
Please take this matter seriously and make the necessary changes to avoid further consequences.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Warning Regarding Unprofessional Behavior
Dear [Employee's Name],
This email serves as a formal warning regarding your unprofessional behavior observed on [date or during a specific incident]. Specifically, [describe the behavior, e.g., inappropriate language, failure to follow company policies, etc.], which has been disruptive to the team and goes against our company values.
Please be advised that this behavior is unacceptable. We require that you [outline the expectations, e.g., adhere to the code of conduct, refrain from inappropriate behavior, etc.]. Failure to improve in this regard could lead to further disciplinary action, including termination of employment.
If you would like to discuss this matter or if there are any underlying issues affecting your behavior, I encourage you to schedule a meeting with me.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Subject: Performance Warning – [Job Title]
Dear [Employee's Name],
I am writing to address concerns regarding your performance in the [Job Title] role. Over the past [time period], there have been multiple instances of [describe the performance issue, e.g., missed targets, lack of quality work, etc.].
This has been affecting the overall performance of the team, and we need you to take immediate corrective action. I expect you to [outline the required actions, e.g., meet your targets, improve the quality of your work, etc.]. If there are any factors contributing to these challenges, please let me know so we can address them together.
Please consider this a formal warning. Continued underperformance could lead to further disciplinary measures.
Best regards,
[Your Name]
[Your Position]
[Company Name]
✅ Clearly describe the issue or concern
✅ Specify the impact of the behavior or performance on the team or company
✅ Outline the corrective actions required from the employee
✅ State the potential consequences of not improving
✅ Offer support and invite the employee to discuss the issue further if needed
This template ensures a formal, yet respectful communication to address employee performance or behavioral issues and provides a clear course of action for improvement.
