Informal Offer Letter Email Template

This email template is used to inform a candidate informally about a job offer. It includes the main details of the offer, such as position, salary, and start date, without being as formal as an official offer letter. It’s important to maintain a professional yet approachable tone.

What to Include in an Informal Offer Letter Email

• Subject Line: Keep it clear and inviting (e.g., "Exciting Job Offer for [Job Title] at [Company Name]").
• Opening: Express excitement about the candidate’s fit for the role and briefly mention why they’re a great choice.
• Position Details: Mention the job title, department, and other key aspects of the role.
• Compensation: Provide details on the salary, bonuses, and benefits.
• Start Date: Confirm the expected start date.
• Next Steps: Outline the next steps, such as formally accepting the offer or reviewing a formal offer letter.
• Closing: Close the email warmly, expressing excitement for the candidate to join the team.

Top 3 Informal Offer Letter Email Templates

1. General Informal Offer Letter

Subject: Exciting Job Offer for [Job Title] at [Company Name]

Dear [Candidate's Name],

I am thrilled to let you know that we would like to offer you the [Job Title] position at [Company Name]. After reviewing your experience and skills, we believe you’ll be a perfect fit for our team.

Here are the key details of the offer:

• Position: [Job Title]
• Salary: [Salary Amount]
• Benefits: [Health Insurance, Paid Time Off, etc.]
• Start Date: [Start Date]

We’d love for you to officially join the team. Please let me know if you have any questions or need additional information, and we can discuss next steps. Once you’re ready, we’ll send over the official offer letter for your signature.Looking forward to hearing from you!

Best,
[Your Name]
[Your Position]
[Company Name]

2. Informal Offer with Brief Role Details

Subject: [Job Title] Role Offer at [Company Name]

Dear [Candidate's Name],

We’re excited to inform you that we’d like to extend an offer for the [Job Title] position here at [Company Name]! Based on your experience and what we’ve discussed, we’re confident you’ll be a great addition to our team.

Here’s a quick overview of the offer:

• Position: [Job Title]
• Salary: [Salary Amount] per year
• Start Date: [Start Date]
• Location: [Office Location or Remote Work]

We’re looking forward to working with you. If you’re happy with the details, let me know and we can move forward with sending you the official offer letter.

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Informal Offer with Emphasis on Team Fit

Subject: Job Offer for [Job Title] at [Company Name]

Dear [Candidate's Name],

We’re excited to offer you the [Job Title] position at [Company Name]! After our discussions and interviews, we believe you’ll be a wonderful addition to our team. Your skills and experience are exactly what we’re looking for, and we’re eager to see what you’ll bring to the role.

Here are the details of the offer:

• Position: [Job Title]
• Salary: [Salary Amount] per year
• Start Date: [Start Date]
• Location: [Office Location/Remote]

Once you confirm your interest, we’ll send over the official offer letter. If you have any questions, please don’t hesitate to reach out!Looking forward to your response.

Best,
[Your Name]
[Your Position]
[Company Name]

Informal Offer Letter Email Checklist

✅ Keep the tone professional but friendly
✅ Clearly state the position, salary, and start date
✅ Mention the next steps for the candidate to confirm the offer
✅ Make sure the offer details are easy to understand
✅ Use an inviting and welcoming tone

This template ensures a welcoming, informal tone while still including all the key information the candidate needs to make a decision.

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