Interview No-show Email Template

An interview no-show email is a professional way to follow up with a candidate who missed their scheduled interview. It provides an opportunity to reschedule while reinforcing the importance of communication and professionalism.

What to Include in an Interview No-Show Email

• Polite Acknowledgment: Address the missed interview respectfully.
• Offer to Reschedule: Provide an option to reschedule if the candidate is still interested.
• Request for Reason (Optional): Encourage candidates to share if they faced any issues.
• Firm but Professional Tone: Maintain a balance between understanding and accountability.
• Next Steps: Indicate whether rescheduling is possible or if the hiring process is moving forward.

Top 3 Interview No-Show Email Templates

1. Polite Interview No-Show Email

Subject: Missed Interview – [Job Title] at [Company Name]

Dear [Candidate's Name],

We noticed that you were unable to attend your scheduled interview for the [Job Title] position at [Company Name] on [Date] at [Time]. We understand that unexpected situations can arise.

If you’re still interested in the role and would like to reschedule, please reply to this email or use the following link to select a new time: [Reschedule Link].

If you've decided to pursue other opportunities, we appreciate your time and wish you the best in your job search. Please let us know how you'd like to proceed.

Best,
[Your Name]
[Your Position]
[Company Name]

2. Firm but Professional No-Show Email

Subject: Follow-Up on Your Missed Interview for [Job Title]

Hi [Candidate's Name],

We were expecting you for your interview on [Date] at [Time], but unfortunately, you didn’t attend, and we didn’t receive any prior notice.

If there was an unforeseen issue, we’d appreciate a quick update. If you’re still interested in the position, please let us know by [Reschedule Deadline] so we can check availability for rescheduling.

If we don’t hear from you by then, we will assume you are no longer interested and will move forward with other candidates.

Looking forward to your response.

Best,
[Your Name]
[Your Position]
[Company Name]

3. Final No-Show Email (Closing the Application)

Subject: Closing Your Application for [Job Title]

Dear [Candidate's Name],

Since we did not hear from you regarding your missed interview on [Date], we are moving forward with other candidates.

If there was an unavoidable reason for your absence and you’re still interested in the opportunity, please reach out as soon as possible. Otherwise, we appreciate your time and wish you the best in your job search.

Best regards,
[Your Name]
[Your Position]
[Company Name]

Interview No-Show Email Checklist

✅ Keep the tone professional and courteous
✅ Provide an opportunity to reschedule
✅ Set a deadline for response (if applicable)
✅ Offer a clear next step (reschedule or move forward)
✅ Keep it brief and to the point

These emails help maintain professionalism while keeping the hiring process on track! 🚀