This email template is used to inform candidates who have completed an interview that they were not selected for the position. It should be respectful, professional, and provide a polite and constructive rejection while also maintaining a positive relationship for potential future opportunities.
Subject: Interview Outcome for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you for taking the time to interview for the [Job Title] position at [Company Name]. We truly appreciated the opportunity to learn more about your experience and qualifications.
After careful consideration, we have decided to move forward with another candidate for this role. This was not an easy decision, as we were impressed with your skills and experience.
We encourage you to apply for future positions that may align better with your career goals. Thank you again for your time and interest in [Company Name]. We wish you the best of luck in your job search.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Subject: Interview Outcome for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you for interviewing for the [Job Title] position at [Company Name]. We appreciate the time and effort you dedicated to the interview process and the insights you provided about your background.
After much consideration, we have decided to move forward with another candidate. While your qualifications are impressive, we felt that [specific area of improvement or another candidate's strength] was a key factor in our decision.
We would love to keep your information on file for future opportunities that might better align with your skill set. Thank you again for your interest in [Company Name], and we wish you all the best in your job search.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Update on Your Interview for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you again for interviewing for the [Job Title] role at [Company Name]. We were impressed by your experience and the insights you shared during our discussion.
After careful consideration, we have decided to move forward with another candidate whose background more closely matches the needs of the position at this time. We want to emphasize that this was a very difficult decision for us.
We encourage you to stay connected and apply for future opportunities with [Company Name]. We are continually looking for talented individuals, and we’d be happy to consider your application for other roles in the future.
We wish you the best of luck with your job search and career endeavors.
Warm regards,
[Your Name]
[Your Position]
[Company Name]
✅ Express gratitude for the candidate’s time and effort
✅ Clearly communicate the rejection decision
✅ Provide feedback if applicable
✅ Encourage the candidate to apply for future roles
✅ Maintain a positive and respectful tone
This template ensures the candidate is treated professionally and respectfully, offering closure while leaving the door open for potential future opportunities.
