This email template is used to formally notify a candidate that they were not selected for a position after going through the recruitment process. The tone should be courteous and professional while providing feedback or next steps, if applicable.
Subject: Your Application for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We appreciate the time and effort you put into the application and interview process.
After careful review, we have decided to proceed with another candidate who more closely meets the requirements for this position. This was not an easy decision, as we were impressed by your qualifications and experience.
We encourage you to apply for future openings that may align better with your skills and career goals. Thank you again for considering [Company Name], and we wish you the best of luck in your job search.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Subject: Outcome of Your Application for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you for your time and interest in the [Job Title] position at [Company Name]. We appreciate your effort and the opportunity to learn more about your qualifications.
After careful consideration, we have decided to move forward with other candidates. While we were impressed with your [mention strengths], we found that [specific area of improvement] was a key factor in our decision.
We encourage you to stay in touch and consider applying for future roles that may align with your strengths. We truly appreciate your interest in joining our team and wish you success in your job search.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Your Application for [Job Title] at [Company Name]
Dear [Candidate's Name],
Thank you for applying for the [Job Title] role at [Company Name]. We appreciate the time you spent interviewing with us and your interest in the position.
After careful evaluation, we have decided to move forward with another candidate for this role. While your experience and qualifications are impressive, we have selected someone whose background more closely aligns with the current needs of the team.
We value the time and effort you invested in this process, and we would love to keep your resume on file for future opportunities. Please feel free to apply for other positions that may be a better fit.
Thank you again for your interest in [Company Name]. We wish you all the best in your job search and future endeavors.
Kind regards,
[Your Name]
[Your Position]
[Company Name]
✅ Be polite, respectful, and professional
✅ Express appreciation for the candidate’s interest and effort
✅ Provide clear communication about the decision
✅ Offer feedback if appropriate
✅ Encourage the candidate to apply for future roles
✅ Keep the tone positive and professional
This template ensures that candidates are treated with respect while receiving clear communication about the rejection, along with encouragement for future opportunities.
