Recruiting Text Messages to Candidates for Different Scenarios

Text messages are a quick and effective way to engage candidates. Whether you're reaching out for the first time, scheduling an interview, or following up, these templates help ensure a professional and engaging communication.

What to Include in a Recruiting Text Message

• Personalization: Use the candidate’s name and job title.
• Clear Purpose: Be concise about why you’re reaching out.
• Call to Action (CTA): Ask them to respond, confirm, or take the next step.
• Professional yet Friendly Tone: Keep it warm and approachable.

Top Recruiting Text Messages for Different Scenarios

1. Initial Outreach to a Candidate

📩 Hi [Candidate's Name], this is [Your Name] from [Company Name]. We came across your profile and think you'd be a great fit for our [Job Title] role! Are you open to a quick chat? Reply YES, and I’ll send more details.

2. Interview Invitation

📩 Hi [Candidate’s Name], we’re excited to invite you for an interview for the [Job Title] position at [Company Name]. Are you available on [Date] at [Time]? Reply YES to confirm or suggest another time.

3. Interview Reminder

📩 Hi [Candidate’s Name], just a quick reminder about your interview with [Company Name] on [Date] at [Time]. Here’s the link: [Meeting Link]. Let us know if you have any questions. Good luck!

4. No-Show Follow-Up

📩 Hi [Candidate’s Name], we noticed you missed your interview for the [Job Title] role at [Company Name]. We understand that things come up. Would you like to reschedule? Let us know!

5. Job Offer Notification

📩 Great news, [Candidate’s Name]! We’d love to offer you the [Job Title] role at [Company Name]. Check your email for details and next steps. Looking forward to hearing your thoughts!

6. Candidate Rejection Message

📩 Hi [Candidate’s Name], thank you for your time and interest in [Company Name]. While we’ve moved forward with another candidate, we truly appreciate your effort and hope to stay in touch for future opportunities!

7. Passive Candidate Outreach

📩 Hi [Candidate’s Name], I know you’re not actively looking, but we have an amazing [Job Title] opportunity at [Company Name] that matches your skills. Would you be open to a quick chat?

8. Employee Referral Outreach

📩 Hi [Candidate’s Name], your friend [Referrer’s Name] referred you for our [Job Title] opening at [Company Name]. We’d love to chat! Are you available for a quick call this week?

9. Following Up with an Interested Candidate

📩 Hi [Candidate’s Name], just following up on our last chat about the [Job Title] role at [Company Name]. Are you still interested? Let us know if you have any questions!

10. Sourcing Past Candidates

📩 Hi [Candidate’s Name], we previously connected about opportunities at [Company Name]. We now have an opening for [Job Title] that might be a great fit! Interested in learning more?

Recruiting Text Message Checklist

✅ Keep it short and direct (under 160 characters if possible)
✅ Personalize with the candidate’s name and job title
✅ Include a clear CTA (e.g., reply YES, confirm, reschedule)
✅ Maintain a friendly yet professional tone
✅ Avoid sending messages too early or late in the day

These text templates help streamline communication while keeping candidates engaged! 🚀