Interview Feedback to Candidates Email Template

This email template is used to provide candidates with feedback after an interview. The feedback should be constructive, clear, and professional, offering insights on both strengths and areas for improvement. It’s important to maintain a respectful tone and encourage the candidate to stay positive for future opportunities.

What to Include in an Interview Feedback Email

• Subject Line: Be clear and respectful (e.g., "Interview Feedback for [Job Title] Position at [Company Name]").
• Opening: Express appreciation for the candidate’s time and effort in interviewing.
• Feedback: Share specific feedback on the interview, highlighting strengths and areas where the candidate can improve.
• Encouragement: Offer encouragement, express interest in keeping in touch, and invite the candidate to apply for future roles.
• Closing: Thank the candidate again and express best wishes for their career.

Top 3 Interview Feedback to Candidates Email Templates

1. General Interview Feedback

Subject: Interview Feedback for [Job Title] Position at [Company Name]

Dear [Candidate's Name],

Thank you again for taking the time to interview with us for the [Job Title] position at [Company Name]. We truly appreciate the effort you put into the process and enjoyed learning more about your background and skills.

Here’s some feedback from your interview:

• Strengths: We were impressed with your [specific strength, e.g., communication skills, technical knowledge, etc.]. Your experience in [specific area] stood out and would be valuable to the team.
• Areas for Improvement: One area to consider is [specific area for improvement]. For instance, [mention a skill or aspect that needs development]. We believe that with some additional focus, this could be a great strength in the future.

While we have decided to move forward with other candidates for this role, we truly value your application and encourage you to apply for future positions that align with your skills and career goals.

Thank you once again, and we wish you the best of luck in your job search.

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Positive Feedback with Encouragement

Subject: Interview Feedback for [Job Title] Position at [Company Name]

Dear [Candidate's Name],

Thank you for interviewing for the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in the interview process and your interest in joining our team.

We were impressed with your [specific strengths, such as experience, problem-solving ability, cultural fit, etc.]. Your expertise in [mention specific skill] is something we highly value. However, we did feel that [mention an area for growth or improvement] could be further developed. This is something that could potentially enhance your chances in similar roles in the future.

While we have decided to proceed with other candidates at this time, we would love to keep your resume on file for future opportunities. Please feel free to reach out if you see a position that interests you!

Thanks again, and we wish you all the best in your job search.

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Constructive Feedback with Open Future Opportunities

Subject: Interview Feedback for [Job Title] Position at [Company Name]

Dear [Candidate's Name],

Thank you for your time and effort during the interview process for the [Job Title] position at [Company Name]. We appreciate the opportunity to get to know you better and learn more about your qualifications.

After careful consideration, we have decided to move forward with other candidates. However, we’d like to share some feedback that may help you in future interviews:

• Strengths: We were impressed with your [mention strengths]. Your ability to [mention skill] was especially noticeable.
• Areas for Development: One area where we feel there’s room for improvement is [mention a skill or area for growth]. We suggest focusing on [provide a constructive suggestion].

We would love to stay in touch and encourage you to apply for future opportunities with us. You’re a strong candidate, and we believe with some additional focus in [specific area], you’ll be even more competitive for similar roles.

Thank you again for your interest in [Company Name]. We wish you success in your job search and hope to cross paths again soon.

Best regards,
[Your Name]
[Your Position]
[Company Name]

Interview Feedback Email Checklist

✅ Be polite, professional, and constructive
✅ Focus on both strengths and areas for improvement
✅ Encourage future applications and offer positive reinforcement
✅ Be specific with feedback to make it actionable
✅ Maintain a respectful tone, especially if the candidate wasn’t selected

This template ensures that feedback is given in a respectful, clear, and actionable manner, while leaving the door open for future opportunities.