Phone Interview Confirmation Email Template

This email template is used to confirm a phone interview with a candidate. It includes the necessary details like date, time, and phone number to ensure clarity and preparation for the interview.

What to Include in a Phone Interview Confirmation Email

• Gratitude: Thank the candidate for scheduling the interview.
• Confirmation Details: Mention the date, time, and phone number where the interview will take place.
• Interview Duration: Specify the expected length of the interview.
• Preparation Instructions: Include any relevant information or materials the candidate should review.
• Contact Information: Provide a contact number or email for any questions or issues.

Top 3 Phone Interview Confirmation Email Templates

1. General Phone Interview Confirmation Email

Subject: Phone Interview Confirmation – [Job Title]

Dear [Candidate's Name],

Thank you for scheduling your phone interview for the [Job Title] position at [Company Name]. I am writing to confirm the details of your interview:

• Date & Time: [Date] at [Time] (please specify the time zone)
• Phone Number: I will call you at [Candidate's Phone Number]. If you need to be reached at a different number, please let me know.
• Duration: The interview will last approximately [duration].

Please feel free to reach out if you have any questions or need to reschedule. We look forward to speaking with you soon!

Best regards,
[Your Name]
[Your Position]
[Company Name]

2. Phone Interview Confirmation with Additional Instructions

Subject: Confirmation of Your Phone Interview

Dear [Candidate's Name],

I’m excited to confirm your phone interview for the [Job Title] position at [Company Name]. Here are the details:

• Date & Time: [Date] at [Time] (please include time zone)
• Phone Number: I will reach you at [Phone Number]. If there’s a better number to reach you, kindly let me know.
• Interview Duration: The interview will be around [Duration] minutes.
• Preparation: Please be prepared to discuss your experience and skills related to the [Job Title] position.

If you have any questions or need assistance before the interview, don’t hesitate to contact me at [Your Contact Information].Looking forward to our conversation!

Best regards,
[Your Name]
[Your Position]
[Company Name]

3. Phone Interview Confirmation with Reminder

Subject: Reminder: Phone Interview on [Date]

Dear [Candidate's Name],

This is a friendly reminder of your upcoming phone interview for the [Job Title] position at [Company Name]. The interview is confirmed for:

• Date & Time: [Date] at [Time] (Time Zone)
• Phone Number: I will be calling you at [Phone Number]. Please let me know if this number is incorrect or if you prefer another number.
• Duration: The interview will last around [Duration].

If you need to reschedule or have any questions, feel free to contact me. We’re looking forward to speaking with you!

Best regards,
[Your Name]
[Your Position]
[Company Name]

Phone Interview Confirmation Email Checklist

✅ Confirm the date, time, and time zone
✅ Specify the phone number for the interview
✅ Mention the expected duration of the interview
✅ Include any preparation instructions or details
✅ Provide contact information for questions or rescheduling

This email ensures both you and the candidate are aligned and prepared for the upcoming phone interview.