A "keeping candidates warm" email is sent to candidates who have applied for a role but may not have been selected yet or are still in the process. The goal of this email is to maintain communication, keep the candidates engaged, and ensure they remain interested in the company for future opportunities. It’s important to keep the tone friendly, respectful, and appreciative of their interest.
Subject: Staying in Touch for Future Opportunities
Dear [Candidate's Name],
Thank you again for applying for the [Job Title] position at [Company Name]. We were impressed with your qualifications and experience. While we’ve currently moved forward with another candidate for this particular role, we want to let you know that we were truly impressed by your background.
We will keep your resume on file for future openings that match your skills and experience. In the meantime, please feel free to stay connected with us by following our company’s LinkedIn page or subscribing to our job alerts for upcoming opportunities.
We appreciate your interest in [Company Name] and hope to stay in touch. Thank you once again for your time and effort throughout the process.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Thank You for Your Interview – Stay Connected for Future Roles
Dear [Candidate's Name],
Thank you for interviewing with us for the [Job Title] position at [Company Name]. We enjoyed learning more about your skills and experience. After careful consideration, we have decided to move forward with another candidate for this role.
That said, we were truly impressed with your qualifications, and we’d like to keep you in mind for future opportunities. We’ll be sure to reach out if a position opens up that aligns with your skills and background. We encourage you to stay connected with us on LinkedIn or subscribe to our job alerts for updates on new roles.
Thank you once again for your time and interest in [Company Name]. We hope to have the opportunity to work together in the future.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Exciting Things Happening at [Company Name] – Stay in Touch!
Dear [Candidate's Name],
I hope this message finds you well. We wanted to check in and let you know that we continue to be impressed by your skills and experience, even though we’ve currently filled the [Job Title] position. At [Company Name], we are always looking for talented individuals like you to join our team in the future.
In the meantime, we invite you to stay up to date with our latest company news, career opportunities, and updates by following us on LinkedIn or subscribing to our newsletter. We’d love to stay connected and keep you in mind for any roles that may align with your background in the future.
Thank you again for your interest in [Company Name], and we look forward to staying in touch.
Best regards,
[Your Name]
[Your Position]
[Company Name]
✅ Show appreciation for the candidate's interest and effort
✅ Provide a status update about the role or hiring process
✅ Mention that the candidate will be considered for future roles
✅ Offer ways for the candidate to stay connected (LinkedIn, job alerts, etc.)
✅ Close with a positive and friendly tone
This template will help you maintain a strong relationship with candidates, even when you're not hiring for a specific role, and ensure they stay engaged with your company for future opportunities.
