Interview Reminder Email Template

An interview reminder email ensures that candidates remember their scheduled interview, reducing no-shows and improving the hiring process. It should include key details like date, time, location (or meeting link), and any necessary instructions.

What to Include in an Interview Reminder Email

• Friendly Opening: A warm reminder to keep candidates engaged.
• Interview Details: Date, time, and format (in-person, virtual, phone).
• Meeting Link or Address: If virtual, include a Zoom/Google Meet link; if in-person, provide location details.
• Interviewer Details: Name and role of the interviewer(s).
• Preparation Tips (if needed): Mention any documents or assessments required.
• Call to Action: Encourage confirmation or rescheduling if needed.

Top 3 Interview Reminder Email Templates

1. Standard Interview Reminder Email

Subject: Reminder: Your Interview with [Company Name] on [Date]

Dear [Candidate's Name],

Just a friendly reminder about your upcoming interview with [Company Name] for the [Job Title] role.

Interview Details:

📅 Date: [Day, Date]
⏰ Time: [Time] [Time Zone]
📍 Location/Meeting Link: [Insert link or address]
👤 Interviewer(s): [Name(s) and Job Title(s)]

If you have any questions or need to reschedule, please let us know in advance. Looking forward to speaking with you!

Best,
[Your Name]
[Your Position]
[Company Name]

2. Virtual Interview Reminder Email

Subject: Interview Reminder – [Job Title] at [Company Name]

Hi [Candidate’s Name],

We’re excited to meet you for your virtual interview at [Company Name]! Below are the details for your scheduled call:

🔗 Meeting Link: [Zoom/Google Meet link]
📅 Date: [Day, Date]
⏰ Time: [Time] [Time Zone]
👤 Interviewer(s): [Name(s) and Job Title(s)]

Before the Interview:

✅ Ensure you have a stable internet connection.
✅ Join the meeting a few minutes early.
✅ Have your resume and any necessary documents ready.

If you have any questions, feel free to reach out. See you soon!

Best,
[Your Name]
[Your Position]
[Company Name]

3. In-Person Interview Reminder Email

Subject: Reminder: Your In-Person Interview at [Company Name]

Dear [Candidate’s Name],

We’re looking forward to meeting you for your in-person interview at [Company Name]! Here are the details:

📅 Date: [Day, Date]
⏰ Time: [Time] [Time Zone]
📍 Location: [Full Address, Building, Room Number]
👤 Interviewer(s): [Name(s) and Job Title(s)]

What to Bring:

📌 A copy of your resume (if applicable).
📌 Any requested documents or portfolio.
📌 Valid ID for office entry (if required).

If you need directions or assistance, feel free to reach out. Safe travels, and see you soon!

Best,
[Your Name]
[Your Position]
[Company Name]

Interview Reminder Email Checklist

✅ Include date, time, and time zone
✅ Provide meeting link (for virtual interviews) or location details
✅ Mention interviewer(s)
✅ Add preparation tips or required documents
✅ Offer rescheduling options if needed

These templates ensure candidates arrive prepared and on time for their interviews! 🚀