This email template is used to initiate a salary negotiation with a candidate. It communicates the employer’s offer while inviting a discussion on salary expectations, ensuring a respectful and transparent conversation.
Subject: Salary Offer for [Job Title] Position at [Company Name]
Dear [Candidate's Name],
I am thrilled to extend an offer for the [Job Title] position at [Company Name]. We have reviewed your qualifications, and we believe you would be an excellent fit for our team.
After careful consideration, we would like to offer you a starting salary of [Salary Amount] per year, along with [mention any benefits, such as health insurance, retirement contributions, etc.]. We feel this is a competitive offer based on your experience and the market rate for similar roles.
However, we understand that salary expectations can vary, and we are open to discussing this further with you. Please let us know if you would like to discuss the compensation package in more detail. We want to ensure that the offer aligns with your expectations and needs.
Looking forward to hearing your thoughts.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Salary Discussion for [Job Title] Position at [Company Name]
Dear [Candidate's Name],
Thank you for sharing your salary expectations. We appreciate your transparency and would like to continue the discussion regarding the compensation for the [Job Title] position at [Company Name].
Based on your experience, skills, and the responsibilities of the role, we are able to offer a salary of [Salary Amount] per year, in addition to [mention benefits]. We hope this offer is close to your expectations, but we are open to further discussion if you feel that it doesn’t fully align with your compensation requirements.
We value your potential contribution to the team and would like to reach a mutually beneficial agreement. Please let us know if you would like to have a conversation to explore the options further.
Thank you again for your consideration. I look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Final Salary Offer for [Job Title] Position at [Company Name]
Dear [Candidate's Name],
Thank you for your patience and for discussing the compensation details with us. After considering your feedback, we are pleased to extend a final salary offer of [Salary Amount] per year for the [Job Title] position at [Company Name]. This offer also includes [mention benefits such as health insurance, vacation days, etc.].
We believe this package reflects both your experience and the responsibilities of the position. We are excited about the potential of you joining our team and contributing to our success.
Please let us know your decision by [Date], or if you have any further questions. We are looking forward to having you as part of the [Company Name] team.
Best regards,
[Your Name]
[Your Position]
[Company Name]
✅ Clearly state the initial salary offer and benefits
✅ Provide reasoning behind the offer
✅ Encourage open discussion about the candidate’s expectations
✅ Show flexibility and willingness to negotiate
✅ Set a deadline or timeline for a response
✅ Maintain a positive and respectful tone
This template ensures a respectful and clear negotiation process, allowing both the employer and candidate to align expectations and reach an agreement.
